ASE Foundation Call for Volunteers

 14 Jian1 

About the Volunteer Application and Selection Process

Call for Volunteers: Xi’an, China and Expanded Environs – mid-September

Call for Volunteers: Northern Vietnam – early October

ASE Foundation Volunteer Code of Conduct

The ASE Foundation is now accepting volunteer applications for two global health events this fall. Teams will be working in Xi’an, China in mid-September and in Hanoi, Vietnam in early October. Both physician and sonographer team members are needed. Please see below for specific requirements and each event’s volunteer application form. All applications are due by April 16, 2017.

We continue to be impressed by the incredible generosity and enthusiasm of our community for this type of global health work. Thank you for helping us make a world of difference!

About the Volunteer Application and Selection Process

Key Dates
April 16, 2017 – Application Deadline
April 24, 2017 – Notification of Placements

Please consider the following to make sure that you understand and are comfortable with what is involved in being an ASEF volunteer. If you have any questions or would like further clarification, please contact us at foundation@asecho.org.

Application Process:
All volunteer opportunities have a separate volunteer application process. Applicants will not be considered for involvement in multiple events unless they are serving in a leadership capacity. Future mission team leaders will be selected by their perceived ability to train other volunteers and their ability to adapt to the varied conditions of the Foundation’s events.

ASEF will ensure that every application received will be given appropriate consideration for participation. Due to the popularity and enthusiasm for this type of volunteer experience, there will likely be more volunteer applicants than needed. Not all applicants will be selected and the Foundation advises that no one make travel plans prior to having received an official notification of placement.

Team Composition:
Applicants must have an active 2017 ASE membership to be considered for participation. Applicants with unique skills or expertise applicable to each event will be placed first. Applicants with the FASE designation (Fellow of the American Society of Echocardiography) will be given priority. A balance of male and female volunteers will be considered. Teams will include a mix of both new and prior ASEF volunteers. If there are multiple qualified applicants to fill limited slots, volunteers may be selected by a random drawing.

Things to Consider before Applying:
Participation in these type of events will not appeal to all. Please read the following carefully.

Travel considerations:

  • Volunteers must be willing and able to assume the cost of their air travel to and from the event site, all applicable passport and visa costs, as well as required inoculations and/or medications.
    • Both China and Vietnam require visitors to have a passport that will remain valid for a period of six months after entering the country, as well as tourist visas. The cost will vary depending on the type of visa (single versus multi-entry) and how long it is valid for.
    • Currently there are no required vaccinations needed to enter either country. But the Centers for Disease Control and Prevention do recommend that visitors are up to date on a number of routine vaccinations before traveling. Country-specific recommendations can be found here: China or Vietnam.
    • Additional travel expenses, including but not limited to transportation to/from the home airport, pet boarding, international phone and/or data service if desired, shopping or touring while in-country, are the volunteer’s personal responsibility.
  • In some circumstances, volunteers may be asked to share accommodations with another team member of the same gender, possibly someone you do not know.
  • Due to limited space available for accommodations and ground transportation, security precautions, as well as unpredictable work hours, the inclusion of spouses and other guests cannot be accommodated.
  • Due to the location of these events, late arrivals and early departures cannot be accommodated.
  • Volunteers must be physically able to endure the rigors of international travel. During the event, volunteers may be on their feet for long hours. Stamina and a sense of humor are required by all.

In-country experience:

  • ASEF will provide travel insurance for its volunteers for the duration of the event, as well as onsite accommodations, group ground transportation, and some meals.
  • Meals in-country will be reflective of the local diet, and as such, special dietary needs may not be accommodated. Volunteers must be able to be adaptable in their food intake.
  • Personal space and time may be limited during the event. Volunteers must be able to work well with others and follow directions.

If you have any questions or would like further clarification, please contact us at foundation@asecho.org.

Call for Volunteers: Xi’an, China and Expanded Environs

Team Leaders: Cynthia Taub, MD, FASE and Liwen Liu, MD

Volunteer Application Form: Apply here

The ASE Foundation is seeking qualified volunteers (5-6 physicians and 3-4 sonographers) to participate in an upcoming humanitarian mission and training event in various cities within the provinces of Shaanxi and Ningxia, China. Volunteers will provide training for physicians, especially in rural areas, as well as patient outreach with our Chinese hosts. This event will also include educational lectures and training for local clinicians. Participants will need to be able to devote approximately one week of time out of the country to engage in this activity, plus international travel time.

Volunteers must be able to be free of all professional and personal obligations for a designated 7-day period in mid-September 2017. Travel to and from either Beijing or Xi’an, China will require additional days on both sides of that time period.

Special Considerations
This event will be equal parts of the following: (1) educational lectures to Chinese health care providers, (2) patient outreach in rural areas, and (3) building a global echocardiography community.

  • Volunteers with advanced skills applicable to a variety of situations are preferred. This event would not be a good fit for beginning practitioners.
  • Priority placement may be given to some volunteers based on language skills, but speaking Chinese is not a requirement for all volunteers.
  • The patient outreach efforts for this event will focus on screening and triaging children and adults with rheumatic heart disease and congenital heart diseases in rural villages. Special consideration will be given to volunteers with demonstrated expertise in those areas.
  • Volunteers with demonstrated experience in education are preferred. This event will involve training of local health care providers, so a passion for your profession and a willingness to teach others is required.

Call for Volunteers: Northern Vietnam

Team Leaders: James Kirkpatrick, MD, FASE; Jose Banchs, MD, FASE; Do Doan Loi, MD, PhD; and Nguyen Thi Thu Hoai, MD, PhD

Volunteer Application Form: Apply here

The ASE Foundation is seeking qualified volunteers (3-5 physicians and 5-7 sonographers) to participate in an upcoming global health and humanitarian event in Northern Vietnam. Team members will be based in Hanoi, Vietnam’s capital city, and working in partnership with clinicians at the Vietnam National Heart Institute at Bach Mai Hospital. The team will engage in medical outreach initiatives at rural village health centers within the hospital’s catchment area, as well as an exchange of educational lectures and training with local clinicians. Participants will need to be able to devote at least one week of time to engage in this activity, plus international travel time.

Volunteers must be able to be free of all professional and personal obligations for a designated 7-day period in early October 2017. Air travel to and from Hanoi will require additional days on both sides of that time period.

Special Considerations
This event will include provision of echocardiographic services to patients at village health centers, hands-on and didactic training of local health care providers, as well as a cultural and professional exchange with the Vietnamese medical community.

  • Volunteers with advanced skills applicable to a variety of situations are preferred. Due to the expected volume of patients and the added complexity of scanning in a remote location, this event would not be a good fit for beginning practitioners.
  • Volunteers fluent in conversational Vietnamese will be given priority placement, but it is not a requirement for all team members.
  • Volunteers who have prior experience performing focused cardiac ultrasounds in resource poor settings and who can work quickly under pressure are preferred.
  • Volunteers with robust congenital heart disease experience are preferred.
  • Volunteers with demonstrated experience in education are preferred. A passion for your profession and a willingness to teach others is required. There is interest in intra-procedural TEE, so physicians and cardiac anesthesiologists with training in this area are encouraged to apply.
  • All team members will be expected to participate in at least one pre-event video conference call with the team leaders and our Vietnamese colleagues.
  • All team members will be required to submit copies of their CV, medical diplomas and/or training certificates to the Vietnamese health ministry prior to participating in patient care in Vietnam.

ASE Foundation Volunteer Code of Conduct

In addition to the qualifications outlined in the above Call for Volunteers, all those accepted for volunteer assignment are expected to abide by the Foundation’s Volunteer Code of Conduct:

  • The ASE Foundation’s events are secular humanitarian and training programs, focused on providing direct patient services to at-risk communities, stimulating global connections between health care providers, training local clinicians, and/or advancing population health research through data collection. Volunteers may not interject their personal beliefs or agendas into these events.
  • Volunteers must understand that they are serving as representatives of the American Society of Echocardiography and the ASE Education and Research Foundation at all times. This representation extends across work hours and into any off/free time, and volunteers must conduct themselves accordingly.
  • Volunteers must have respect and appreciation for cultural differences. Volunteers may be exposed to differences in tradition, culture, language, religion, and dress during the event, and must remain respectful to these cultural norms.
  • For the safety and security of the entire volunteer team, as well as the patients being treated, volunteers are asked not to use social media before or during the event. After the event’s conclusion, volunteers are expected to be respectful of their fellow volunteers and limit posting of pictures or comments that might cause discomfort or embarrassment. Specific details, such as the event location, time or dates, should not be posted at any time. Photos of fellow volunteers should not be posted without permission. Photos posted of patients should not be identifiable.
  • ASE reserves the right to limit media contacts and/or request media engagement by volunteers. By participation in these events, volunteers permit the Society and Foundation to use their likeness and statements for quotes, photos, and videos to assist ASE in it public relations or fundraising initiatives. All requests for quotes, photos, videos, or mission information from the media or industry partners must be directed to and facilitated by the event’s ASE staff liaison.
  • Volunteers must understand that decisions are made according to the regulations set forth by the ASE and in adherence with the host facility in the best interest and safety of the volunteer team. Participants must accept the responsibility of working as an ASE Foundation volunteer and agree to abide by all decisions made by the event’s management and coordinators.

Questions? Please contact the ASE Foundation at foundation@asecho.org.