Call for Volunteers

  

About the Volunteer Application and Selection Process

Call for Volunteers: West Virginia, USA – Now open!

ASE Foundation Volunteer Code of Conduct

ASE Foundation is now accepting volunteer applications for a cardiovascular screening and diagnostic triage event that will take place across four clinical sites in the greater Morgantown, West Virginia area over the weekend of October 19-21, 2018. Thank you to our Partners in Care for this event, the Heart and Vascular Institute at West Virginia University and the Edwards Lifesciences Foundation.

Both physician and sonographer team members are needed. Please see below for specific requirements and the volunteer application form. We continue to be impressed by the incredible generosity and enthusiasm of our community for this type of global health work. Thank you for helping us make a world of difference!

About the Volunteer Application and Selection Process

Key Dates
June 11 – Application deadline
June 18 – Notification of placements

Application Process: Interested volunteers must fully complete an application form. ASEF will ensure that every complete application received will be given appropriate consideration for participation.

Due to the popularity and enthusiasm for this type of volunteer experience, there will likely be many more volunteer applicants than we can utilize. Not all applicants will be selected and the Foundation advises that no one make travel plans prior to having received an official notification of placement.

Team Composition: Applicants must have an active 2018 ASE membership to be considered for participation. Applicants with unique skills or expertise applicable to each event will be placed first. Applicants with the FASE designation (Fellow of the American Society of Echocardiography) will be given priority. A balance of male and female volunteers will be considered. Teams will include a mix of both new and prior ASEF volunteers. If there are multiple qualified applicants to fill limited slots, volunteers may be selected by a random drawing.

Things to Consider before Applying: Participation in these type of events will not appeal to all. Please carefully consider the following information, and the event’s specific details, to make sure that you understand and are comfortable with what is involved in being a Foundation volunteer. If you have any questions or would like further clarification, please contact us at foundation@asecho.org.

Travel and financial considerations:

  • Volunteers must be willing and able to assume the cost of their air travel to and from the event site, all applicable passport and visa costs, as well as required inoculations and/or medications.
  • Health information for travelers: Currently there are no vaccination requirements needed to enter the United States. However, the US Centers for Disease Control and Prevention does recommend that visitors are up to date on a number of routine vaccinations. All participants should follow the recommendations of their doctors.
  • Additional travel expenses, including but not limited to transportation to/from the home airport, airport parking, pet boarding, additional phone and/or data service if desired, and shopping/touring pre- or post-event are the personal responsibility of the participating volunteers.
  • Due to the location and timing of this event, late arrivals and early departures cannot be accommodated.
  • ASEF will provide travel insurance for its volunteers for the duration of the event, as well as onsite accommodations, group ground transportation, and some meals.

Health and privacy considerations:

  • Volunteers may be asked to share accommodations with another team member of the same gender, possibly someone he/she does not know.
  • Personal space and time may be limited during the event. Volunteers must be able to work well with others and follow directions.
  • Due to limited space available for accommodations and ground transportation, security precautions, as well as unpredictable work hours, the inclusion of spouses and other guests cannot be accommodated.
  • Volunteers must be physically able to endure the rigors of travel. During the event, volunteers may be on their feet for long hours. Stamina and a sense of humor are required by all.
  • Meals will be reflective of the local diet, and as such, special dietary needs may not be accommodated. Volunteers must be able to be adaptable in their food intake.

If you have any questions or would like further clarification, please contact us at foundation@asecho.org.

 

Call for Volunteers: Morgantown, West Virginia

Team Leaders:

  • Partho Sengupta, MBBS, MD, DM, FASE – Chief of Cardiology, WVU Heart and Vascular Institute
  • Sanjiv Bhavnani, MD – Physician Investigator Healthcare Innovation and New Technologies, Scripps Clinic
  • Travis Bergmann, MPH – Director of Public Health, WVU Heart and Vascular Institute
  • Grace Versoza, MD, FASE – Assistant Director of Cardiac Imaging, WVU Heart and Vascular Institute

Volunteer Application Form: Apply for the team here

Purpose and Need: In partnership with the Heart and Vascular Institute at West Virginia University, team members will be participating in a one-day cardiovascular screening and diagnostic triage event that will take place across four clinical sites in the greater Morgantown area.

Chronic diseases are the leading causes of death and disability in the United States, and West Virginia has the highest prevalence of cardiovascular disease in the nation at 13.7%. [1,2] The state’s vast rural areas, and poor and elderly citizens in every community, further worsen health disparities due to limited access to care and diagnostics, transportation, isolation, and shortages of health care professionals.

WVU will recruit and refer high-risk adult patients to participate. Volunteers can expect to see patients with hypertension, valvular heart disease, obesity and cardio metabolic syndromes, heart failure, myocardial infarction, etc.

At each site a primary healthcare team will provide a free health exam to all patients, including a point-of-care ultrasound examination under supervision and direct teaching and guidance of ASE experts. Patients who merit a full ultrasound examination will undergo a comprehensive exam with additional point-of-care tests as needed again under training provided by the ASE team. Patients identified with cardiac symptoms will be connected to the WVU clinic system for further consultation and follow-up care.

This effort will provide much needed direct patient services to an underserved population while also advancing population health research through data collection on the efficacy and outcomes of using point-of-care ultrasound in combination with advanced echocardiograms for referral services and effective diagnostic triaging.

[1] CDC

[2] West Virginia Division of Health Promotion and Chronic Disease

 

Time Requirements: This event will take place Friday, October 19 to Sunday, October 21. Volunteers are expected to be available and actively participate for the duration, and as such must be free of all professional and personal obligations over these dates.

Participants will need to arrive in Morgantown early on Friday afternoon, October 19, for orientation and a working training dinner that evening. Teams will be transported to their assigned clinic site Saturday morning, October 20, for the event, and then return back to Morgantown later that evening. Sunday morning, October 21, all participants will meet for a debriefing and sharing of experiences, including educational lectures, and discussion of future policies and strategies with local public health officials to further combat the epidemic of cardiovascular disease in the state. Departures can then begin that afternoon. Please note that late arrivals and early departures will not be permitted.

Team Composition: A total of 20 volunteers are needed (16 sonographers and 4 physicians). Team members will be allocated into 4 teams of 5, each comprised of 4 sonographers and 1 physician. Each team will be assigned to work at one of the four clinical sites, along with local primary care doctors, public health department volunteers, and WVU clinicians.

Exemplary skills in echo education, expertise in adult cardiac care, and familiarity with point-of-care techniques are required of all team members. Given the expected patient volume and emphasis on training, this event would not be a good fit for beginning practitioners.

Special considerations: All participating clinicians will need to agree to follow WVU’s visiting clinician policies and complete a consent form.

About the Location: Located approximately 10 miles from the West Virginia-Pennsylvania border, Morgantown is the largest city in North-Central West Virginia and is home to West Virginia University. In October the weather is typically cool and pleasant, ranging from a high of 65°F to a low of 43°F. It is ideal for fall foliage sightseeing.

Local area airports are Morgantown Municipal Airport (MGW) and North Central West Virginia Airport in Clarkesburg (CKB). Pittsburgh International Airport (PIT) is approximately 78 miles (1.25 hours’ drive) from Morgantown.

Volunteers will stay in a business class hotel centrally located in Morgantown. Transportation to and from the outreach sites will be provided.

 

ASE Foundation Volunteer Code of Conduct

In addition to the qualifications outlined in the above Call for Volunteers, all those accepted for volunteer assignment are expected to abide by the Foundation’s Volunteer Code of Conduct:

  • The ASE Foundation’s events are secular humanitarian medical aid and training programs, focused on providing direct patient services to at-risk communities, stimulating global connections between health care providers, training local clinicians, and/or advancing population health research through data collection. Volunteers may not interject their personal beliefs or agendas into these events.
  • Volunteers must understand that they are serving as representatives of the American Society of Echocardiography and the ASE Education and Research Foundation at all times. This representation extends across work hours and into any off/free time, and volunteers must conduct themselves accordingly.
  • Volunteers must have respect and appreciation for cultural differences. Volunteers may be exposed to differences in tradition, culture, language, religion, and dress during the event, and must remain respectful to these cultural norms.
  • ASE reserves the right to limit media contacts and/or request media engagement by volunteers. By participation in these events, volunteers permit the Society and Foundation to use their likeness and statements for quotes, photos, and videos to assist ASE in its public relations or fundraising initiatives. All requests for quotes, photos, videos, or event information from the media or industry partners must be directed to and facilitated by the event’s ASE staff liaison.

Questions? Please contact the ASE Foundation at foundation@asecho.org.