Call for Volunteers

About the Volunteer Application and Selection Process

Call for Volunteers: Lanzhou, Gansu Province, China (September)

Call for Volunteers: Eldoret, Kenya (September)

ASE Foundation Volunteer Code of Conduct

The ASE Foundation is now accepting volunteer applications for its 2019 global health events. Teams will be working in Lanzhou, Gansu Province, China and Eldoret, Kenya in September. Both physician and sonographer team members are needed. Please see below for specific requirements and the volunteer application form. All applications are due by Sunday, March 31.

We continue to be impressed by the incredible generosity and enthusiasm of our community for this type of global health work. Thank you for helping us make a world of difference!

About the Volunteer Application and Selection Process

Key Dates
March 31 – Application Deadline
April 18 – Notification of Placements

Application Process: All volunteer opportunities have a mandatory volunteer application form that must be completed in full to be considered for participation. Applicants will not be considered for involvement in multiple events unless they are serving in a leadership capacity. ASEF will ensure that every complete application received will be given appropriate consideration for participation.

Due to the popularity and enthusiasm for this type of volunteer experience, there will likely be many more volunteer applicants than we can utilize. Not all applicants will be selected and the Foundation advises that no one make travel plans prior to having received an official notification of placement.

Team Composition: Applicants must have an active 2019 ASE membership to be considered for participation. Applicants with unique skills or expertise applicable to each event will be placed first. Applicants with the FASE designation (Fellow of the American Society of Echocardiography) will be given priority. A balance of male and female volunteers will be considered. Teams will include a mix of both new and prior ASEF volunteers. If there are multiple qualified applicants to fill limited slots, volunteers may be selected by a random drawing.

Things to Consider before Applying: Participation in these type of events will not appeal to all. Please carefully consider the following information, and the event’s specific details, to make sure that you understand and are comfortable with what is involved in being a Foundation volunteer. If you have any questions or would like further clarification, please contact us at Foundation@ASEcho.org.

Travel and financial considerations:

  • Volunteers must be willing and able to assume the cost of their air travel to and from the event site, all applicable passport and visa costs, as well as required inoculations and/or medications.
  • Country entry requirements: Both China and Kenya require visitors to have a passport that will remain valid for a period of six months after entering the country, as well as tourist visas. The cost will vary depending on the type of visa (i.e., single versus multi-entry) and how long it is valid for.
  • Health information for travelers: Currently there are no vaccination requirements needed to enter China, but visitors to Kenya are required to have proof of yellow fever immunization. The US Centers for Disease Control and Prevention also recommends that visitors to both countries are up to date on a number of routine vaccinations before traveling. Country-specific recommendations can be found here. All participants should follow the recommendations of their doctors.
  • Additional travel expenses, including but not limited to transportation to/from the home airport, airport parking, pet boarding, additional phone and/or data service if desired, and shopping/touring pre- or post-event are the personal responsibility of the participating volunteers.
  • Due to the location and timing of these events, late arrivals and early departures cannot be accommodated.
  • ASEF will provide travel insurance for its volunteers for the duration of the event, as well as onsite accommodations, group ground transportation, and some meals.

Health and privacy considerations:

  • Volunteers may be asked to share accommodations with another team member of the same gender, possibly someone he/she does not know.
  • Personal space and time may be limited during the event. Volunteers must be able to work well with others and follow directions.
  • Due to limited space available for accommodations and ground transportation, security precautions, as well as unpredictable work hours, the inclusion of spouses and other guests cannot be accommodated.
  • Volunteers must be physically able to endure the rigors of travel. During the event, volunteers may be on their feet for long hours. Stamina and a sense of humor are required by all.
  • Meals will be reflective of the local diet, and as such, special dietary needs may not be accommodated. Volunteers must be able to be adaptable in their food intake.

If you have any questions or would like further clarification, please contact us at Foundation@ASEcho.org.

Call for Volunteers: Lanzhou, Gansu Province, China

Team Leaders: Liwen Liu, MD (China) and Cynthia Taub, MD, FASE (ASE Foundation)

Acknowledgment: This event is supported in part by a grant from the Edwards Lifesciences Foundation’s Every Heartbeat Matters program.

Volunteer Application Form: If you have an active 2019 ASE membership, can fulfill the requirements noted above and below, and are interested in applying to volunteer, please complete and submit the volunteer application form.

Purpose: In collaboration with Xijing Hospital in Xi’an, China, team members will be participating in training and patient outreach activities in northwest China. Efforts will be based in the city of Lanzhou and its surrounding areas. Volunteers will provide training for physicians primarily working in rural areas, and participate in scanning and triaging children and adults with rheumatic heart disease and congenital heart disease in rural villages.

This effort will assist with increasing the detection of cardiac disease in patients in rural communities, training of local health care workers, and data collection to better define local disease burden. It will also continue to build on the Foundation’s previous visits to China and further foster a cultural and professional exchange with the Chinese medical community. Visit ASEFoundation.org/China-2017 and ASEFoundation.org/Central-China-2016 for information on our previous work.

Time Requirements: Volunteers will need to be able to fully devote approximately seven (7) days in China in mid-September for this event. International air travel to and from Beijing will require additional days on both sides of that time period.

Team Composition: ASEF is looking for 5-6 physicians and 3-4 sonographers for this team. Priority placement may be given to some volunteers based on language skills, but speaking Chinese is not a requirement for all volunteers. Special consideration will be given to volunteers with demonstrated expertise in rheumatic and congenital heart disease.

This event will include educational lectures and training for local clinicians, so exemplary skills in education are needed. Volunteers with advanced skills applicable to a variety of situations are preferred. Please note that given the expected patient volume, emphasis on training, and the added complexity of scanning in a remote location, this event is not a good fit for beginning practitioners.

Transportation/Accommodations: Volunteers will fly into Beijing’s Capital International Airport (PEK). ASEF will arrange for overnight accommodations upon arrival in Beijing, team flights between Beijing and Lanzhou, and accommodations in Lanzhou for the duration of the event. Transportation to and from the host hospital and outreach event sites will also be provided.

 

Call for Volunteers: Eldoret, Kenya

Team Leaders: Michael Foster, RCS, RCCS, RDCS, FASE (ASE Foundation); Myra Maghasi, MD (Kenya); and Gregory Tatum, MD, FASE (ASE Foundation)

Volunteer Application Form: If you have an active 2019 ASE membership, can fulfill the requirements noted above and below, and are interested in applying to volunteer, please complete and submit the volunteer application form.

Purpose: In collaboration with the Moi Teaching and Referral Hospital (MTRH) in Eldoret, team members will be participating in outreach activities at multiple primary schools in western Kenya to survey children for rheumatic and congenital heart disease. Team members will also participate in a formal educational symposium with didactic lectures and hands-on applications training for local clinicians.

In Kenya, children outside the capital of Nairobi often do not have access to cardiac care, due in part to limited providers, prohibitive travel distances to clinics, and significant wait times. Only about a quarter of the public health centers in Kenya have the supplies necessary to effectively diagnose and treat cardiovascular disease. This leads to under diagnosis and contributes to an increasing burden of morbidity and premature death, much of which is preventable with proper detection and treatment.

School-based surveying has been shown to be an effective means to detect rheumatic heart disease. In addition, Kenya’s Education Act has made school free and compulsory for all children between 6 and 13 years old. This creates opportunities to survey large populations of children, and link those with probable or definite heart disease to local healthcare for treatment. Just as importantly, children that demonstrate no evidence of heart disease can be documented as having a baseline of a normal heart.

This effort will assist with increasing the detection of cardiac disease in pediatric patients in rural communities, training of local health care workers, and data collection to better define local disease burden. It will also continue to build on the Foundation’s previous visit to Kenya and further foster a cultural and professional exchange with the Kenyan medical community. Visit ASEFoundation.org/Kenya for information on our previous work.

Time Requirements: Participants will need to be able to fully devote approximately nine (9) days in Kenya in mid-September for this event. International air travel to and from Nairobi will require additional days on both sides of that time period.

Team Composition: ASEF is looking for 2-3 physicians, 6-7 sonographers, and 1-2 nurse clinicians for this team. Volunteers with robust congenital scanning experience are required. This event will include education of local health care providers, so exemplary skills in education are preferred.

Volunteers with prior experience performing focused cardiac ultrasound in resource-poor settings and who can work quickly under pressure are preferred. Also preferred are volunteers with advanced skills applicable to a variety of situations. Please note that given the expected patient volume, emphasis on training, and the added complexity of scanning in a remote location, this event is not a good fit for beginning practitioners.

Transportation/Accommodations: Volunteers will fly into Nairobi’s Jomo Kenyatta International Airport (NBO). ASEF will arrange for overnight hotel accommodations upon arrival in Nairobi, team flights from Nairobi to Eldoret, and accommodations in Eldoret for the duration of the event. In-country transportation, including to and from the host hospital and outreach event sites, will be provided.

ASE Foundation Volunteer Code of Conduct

In addition to the qualifications outlined in the above Call for Volunteers, all those accepted for volunteer assignment are expected to abide by the Foundation’s Volunteer Code of Conduct:

      • The ASE Foundation’s events are secular humanitarian medical aid and training programs, focused on providing direct patient services to at-risk communities, stimulating global connections between health care providers, training local clinicians, and/or advancing population health research through data collection. Volunteers may not interject their personal beliefs or agendas into these events.
      • Volunteers must understand that they are serving as representatives of ASE and the ASE Foundation at all times. This representation extends across work hours and into any off/free time, and volunteers must conduct themselves accordingly.
      • Volunteers must have respect and appreciation for cultural differences. Volunteers may be exposed to differences in tradition, culture, language, religion, and dress during the event, and must remain respectful to these cultural norms.
      • ASE reserves the right to limit media contacts and/or request media engagement by volunteers. By participation in these events, volunteers permit the Society and Foundation to use their likeness and statements for quotes, photos, and videos to assist ASE in its public relations or fundraising initiatives. All requests for quotes, photos, videos, or event information from the media or industry partners must be directed to and facilitated by the event’s ASE staff liaison.
      • Volunteers must understand that decisions are made according to the regulations set forth by ASE and the ASE Foundation and in adherence with the host facility in the best interest and safety of the volunteer team. Participants must accept the responsibility of working as an ASE Foundation volunteer and agree to abide by all decisions made by the event’s management and coordinators.

Questions? Please contact the ASE Foundation at Foundation@ASEcho.org.