Call for Volunteers

About the Volunteer Application and Selection Process

Call for Volunteers: St. George, Grenada (April 2020)

Call for Volunteers: Northern Vietnam (May 2020)

ASE Foundation Volunteer Code of Conduct

The ASE Foundation (ASEF) is now accepting volunteer applications for two global health outreach opportunities. Teams will be working in St. George, Grenada and Northern Vietnam in the spring of 2020. Both physician and sonographer team members are needed. Please see below for specific requirements and the volunteer application form. All applications are due by Friday, February 7.

We continue to be impressed by the incredible generosity and enthusiasm of our community for this type of global health work. Thank you for helping us make a world of difference!

The ASE Foundation’s 2020 global health outreach events are supported by donor contributions to the Annual Appeal

About the Volunteer Application and Selection Process

Key Dates
February 7 – Application Deadline
February 14 – Notification of Placements

Application Process: All volunteer opportunities have a mandatory volunteer application form that must be completed in full to be considered for participation. ASEF will ensure that every application received is given appropriate consideration for participation.

Please note that volunteers may only apply for one event; applicants will not be considered for involvement in multiple events unless they are serving in a leadership capacity.

Due to the popularity and enthusiasm for this type of volunteer experience, there will likely be many more volunteer applicants than we can utilize. Not all applicants will be selected and ASEF advises that no one make travel plans prior to having received an official notification of placement.

Team Composition: Applicants must have an active 2020 ASE membership to be considered for participation. Applicants with unique skills or expertise applicable to each event will be placed first. Applicants with the FASE designation (Fellow of the American Society of Echocardiography) will be given priority. A balance of male and female volunteers will be considered. Teams will include a mix of both new and prior ASEF volunteers. If there are multiple qualified applications to fill limited slots, volunteers may be selected by a random drawing.

Things to Consider before Applying: Participation in this type of events will not appeal to all. Please carefully consider the following information, and the event’s specific details, to make sure that you understand and are comfortable with what is involved in being a Foundation volunteer. If you have any questions or would like further clarification, please contact us at Foundation@ASEcho.org.

Travel and financial considerations:

  • Volunteers must be willing and able to assume the cost of their air travel to and from the event site, all applicable passport and visa costs, as well as required inoculations and/or medications.
  • Country entry and exit requirements: The following entry requirements are applicable for U.S. Citizens, per the U.S. Department of State. If you are traveling under a different country’s passport, please note that you may have different entry and exit requirements.
    • Grenada: U.S. Citizens do not require a visa to enter Grenada, but they are required to show evidence of return/onward travel arrangements. In addition, visitors must have a U.S. Passport that will remain valid for a period of at least 6 months beyond the date of entry, as well as 1 blank passport page for the entry stamp.
    • Vietnam: U.S. Citizens must apply for a valid entry visa, and the cost will vary depending on the type of visa applied for (e.g., single versus multi-entry) and its length of validity. In addition, visitors must have a U.S. Passport that will remain valid for a period of at least 6 months beyond the date of entry, as well as 1 blank passport page for the entry stamp.
  • Health information for travelers: Currently there are no required vaccinations needed to enter either country. The U.S. Centers for Disease Control and Prevention recommends that visitors to both countries are up to date on a number of routine vaccinations before traveling. All participants should follow the recommendations of their doctors.
  • Additional travel expenses, including but not limited to transportation to/from one’s home airport, airport parking, pet boarding, international phone and/or data service if desired, and in-country shopping/touring pre- or post-event are the personal responsibility of the participating volunteers.
  • Due to the location and timing of these events, late arrivals and early departures cannot be accommodated.
  • ASEF will provide travel insurance for its volunteers for the duration of the event, as well as in-country accommodations, group ground transportation, and most meals.

Health, privacy, and general considerations:

  • Volunteers may be asked to share accommodations with another team member of the same gender, possibly someone he/she does not know.
  • Personal space and time may be limited during the event. Volunteers must be able to work well with others and follow directions.
  • Due to limited space available for accommodations and ground transportation, security precautions, as well as unpredictable work hours, the inclusion of spouses and other guests cannot be accommodated.
  • Volunteers must be physically able to endure the rigors of travel. During the event, volunteers may be on their feet for long hours. Stamina and a sense of humor are required by all.
  • Meals will be reflective of the local diet, and as such, special dietary needs may not be accommodated. Volunteers must be able to be adaptable in their food intake.

If you have any questions or would like further clarification, please contact us at Foundation@ASEcho.org.

Call for Volunteers: St. George, Grenada (April 2020)

Team Leaders:

  • Pravin Patil, MD, FASE, St. George’s University School of Medicine, St. George, Grenada, and Lewis Katz School of Medicine at Temple University, Philadelphia, PA, USA
  • Johansen Sylvester, BSc, MD, MBA, St. George’s University School of Medicine, St. George, Grenada

Volunteer Application Form: If you have an active 2020 ASE membership, can fulfill the requirements noted above and below, and are interested in applying to volunteer, please complete and submit the volunteer application form.

Purpose: The global focus of this event is to teach cardiovascular ultrasound to Grenadian healthcare providers and medical students and to elevate the level of cardiac care offered on the island, where only visiting cardiac subspecialty care has been available since January 2000 by the St. George University visiting cardiology program.

Team members for our early April 2020 effort will participate in a variety of activities.

  • We plan to spend 2 days participating in day-long educational programs, providing didactic and hands-on training in cardiovascular ultrasound.
    • One program will take place at the Grenada General Hospital with an adjunctive evening course located at St. George’s University campus to train those clinicians unable to travel to the Grenada General Hospital due to clinical duties.
    • The second program will be located at St. George’s University campus with a focus on training medical students in cardiac point-of-care ultrasound, implementing ASE’s curriculum for Cardiovascular Point-of-Care Imaging for the Medical Student and Novice User.
  • We will then spend 2 days working in the St. George University Cardiology Clinic in Grand Anse, Grenada. For the past several years, Dr. Patil and a number of visiting cardiology alumni from St. George’s University have staffed this free cardiology clinic on a monthly basis. This outreach clinic provides cardiology clinical support for the entire island and the limited staff are in need of cardiovascular training with the latest in cardiovascular technology. It has become evident that there is a need for high-quality cardiovascular sonographer and technologist training on the island to empower Grenadians with a skill set to care for these patients and to advance the program.

Time Requirements: Participants will need to be able to fully devote approximately six (6) days in Grenada in early April 2020 for this event. International air travel to and from Grenada will require additional days on both sides of that time period.

Team Composition: ASEF is looking for 3 sonographers and 4 physicians for this team. All participants may be required to submit current copies of their CV, medical diplomas, and training certificates to ASEF in the event this information is requested by our Grenadian partners.

This event will include education of local health care providers, so exemplary skills in education are required. Volunteers with prior experience performing focused cardiac ultrasound in resource-poor settings, those who can work quickly under pressure, and those with advanced skills applicable to a variety of situations are strongly preferred. Please note that given the emphasis on training and the added complexity of scanning in a remote location, this event is not a good fit for beginning practitioners.

Transportation/Accommodations: Volunteers will fly into St. George’s Maurice Bishop International Airport (GND). ASEF will arrange for hotel accommodations for the duration of the event, as well as in-country ground transportation, including transport to and from the host hospital, outreach event site, and airport transfers.

Call for Volunteers: Northern Vietnam (May 2020)

Team Leaders: 

  • James Kirkpatrick, MD, FASE, University of Washington Medical Center, Seattle, WA, USA
  • Hoai Nguyen, MD, PhD, Vietnam National Heart Institute at Bach Mai Hospital, Hanoi, Vietnam
  • Jose Banchs, MD, FASE, The University of Texas MD Anderson Cancer Center, Houston, TX, USA

Volunteer Application Form: If you have an active 2020 ASE membership, can fulfill the requirements noted above and below, and are interested in applying to volunteer, please complete and submit the volunteer application form.

Purpose:The Vietnam National Heart Institute at Bach Mai Hospital is one of ASEF’s oldest global health partners. For information on our previous work, please review the reports from our prior teams.

Team members for our early May 2020 effort will participate in a variety of activities.

  • We plan to spend 1-2 days participating in a formal educational symposium hosted by Bach Mai Hospital. Lectures and panel discussions will be conducted by both team members and local Vietnamese experts, as well as hands-on scanning demonstrations to learn advanced acquisition techniques. These seminars have been a popular and well-attended component of our prior Vietnam visits, and provide unique opportunities to discuss similarities and differences in clinical care.
  • Another 1-2 days will be spent training non-physician clinicians in the cardiology clinic to perform focused scans on patients presenting with heart failure. The cardiology faculty at Bach Mai perform over 80,000 echos per year; these studies are, by necessity, limited. Since 2015, hospital leadership has partnered with the ASEF to develop a program to train non-physicians in focused cardiac ultrasound, and this team will help continue that training to help better identify and triage patients in need of cardiac care.
  • A further 3 days will be spent participating in medical outreach activities in rural Vietnam, providing echocardiographic services to patients presenting for care in rural village health centers. The medical outreach program will further build upon our 2015 efforts in the Dong Anh province, providing a unique opportunity for longitudinal assessment of older patients from an underserved area in regards to changes in echocardiographic findings and the social and economic impact of echocardiography over a 5-year period. We anticipate this data will provide a roadmap for echocardiography programs in rural areas focused on the growing older populations of lower-middle income countries.

Time Requirements: Participants will need to be able to fully devote approximately seven (7) days in Vietnam in early May 2020 for this event. International air travel to and from Hanoi will require additional days on both sides of that time period.

Team Composition: ASEF is looking for 5-7 sonographers and 3-5 physicians for this team. All participants will be required to submit current copies of their CV, medical diplomas, and training certificates to ASEF for review by the Vietnamese health ministry prior to participating in patient care.

Volunteers fluent in conversational Vietnamese will be given priority placement, but it is not a requirement for all team members.

There is interest in the role of echo to guide surgical and interventional procedures, so physicians and cardiac anesthesiologists with training in this area are encouraged to apply. There is also interest in congenital heart disease, so we are also looking for physicians and sonographers with training in this area.

This event will include education of local health care providers, so exemplary skills in education are required. Volunteers with prior experience performing focused cardiac ultrasound in resource-poor settings, those who can work quickly under pressure, and those with advanced skills applicable to a variety of situations are strongly preferred. Please note that given the expected patient volume, emphasis on training, and the added complexity of scanning in a remote location, this event is not a good fit for beginning practitioners.

Transportation/Accommodations:Volunteers will fly into Hanoi’s Noi Bai International Airport (HAN). ASEF will arrange for hotel accommodations for the duration of the event, as well as in-country ground transportation, including transport to and from the host hospital, outreach event sites, and airport transfers.

ASE Foundation Volunteer Code of Conduct

In addition to the qualifications outlined in the above Call for Volunteers, all those accepted for volunteer assignment are expected to abide by the Foundation’s Volunteer Code of Conduct:

    • The ASE Foundation’s outreach events are secular humanitarian medical aid and training programs, focused on providing direct patient services to at-risk communities, stimulating global connections between health care providers, training local clinicians, and/or advancing population health research through data collection. Volunteers may not interject their personal beliefs or agendas into these events.
    • Volunteers must understand that they are serving as representatives of ASE and the ASE Foundation at all times. This representation extends across work hours and into any off/free time, and volunteers must conduct themselves accordingly.
    • Volunteers must have respect and appreciation for cultural differences. Volunteers may be exposed to differences in tradition, culture, language, religion, and dress during the event, and must remain respectful to these cultural norms.
    • ASE reserves the right to limit media contacts and/or request media engagement by volunteers. By participation in these events, volunteers permit the Society and Foundation to use their likeness and statements for quotes, photos, and videos to assist ASE in its public relations or fundraising initiatives. All requests for quotes, photos, videos, or event information from the media or industry partners must be directed to and facilitated by the event’s ASE staff liaison.
    • Volunteers must understand that decisions are made according to the regulations set forth by the ASE and in adherence with the host facility in the best interest and safety of the volunteer team. Participants must accept the responsibility of working as an ASE Foundation volunteer and agree to abide by all decisions made by the event’s management and coordinators.

Questions? Please contact the ASE Foundation at Foundation@ASEcho.org.